Good facility management software saves time by minimising wasted effort and helping you to be more efficient. But the benefits do not end there. Below, we’ve highlighted some of the reasons why you need facility management software in your manufacturing business.

Better workflow

If you’re still using paper or spreadsheets, there’s the potential for small errors to lead to bigger problems. If you look at an average work order, it often originates as a spreadsheet document that’s taken ages to set up and struggles to be accessible across multiple devices. You’ll know yourself, trying to make edits to a spreadsheet on a handheld device is often frustrating and time consuming. For working with a spreadsheet on desktop, when it’s filled out you then have to email it over to the relevant person.

Facility management software solves this problem easily. It keeps data on a remote database so everyone can access it from any device and when changes are made, they are made for all with everyone seeing them in real time. This means you’ll never have to search for master or missing files again and all data will be accurate, without the need to send documents back and forth to make corrections.

Preventive Maintenance

Getting a handle on small issues before they grow into something larger is the key to tackling big problems in manufacturing. And the best way to achieve this is with preventive maintenance.

Without good facilities management software, preventive maintenance can be difficult to execute. If one of your forklift trucks has a habit of breaking down once every month, you can easily schedule a preventive maintenance order that comes up every three weeks. With a periodical approach, you can check the asset before it’s likely to break down to make sure it definitely won’t. Unless your staff have expert knowledge for every single asset and their work histories and manufacturer recommendations for schedules, it’s going to be difficult to know when to create PMs.  

Facilities management software makes the whole process easier, providing the ability to track data, add historical work orders and leverage the two together. So when a technician needs to work on an asset they have all the possible information they could ever need to get the job done quickly and efficiently.

Saving Money

Facility management software helps save money by identifying where you’re spending it and how you could be making savings. Before you can save, you do need to know where it’s going.

If you take a typical maintenance department in manufacturing, to work out the cost of work orders you’d have to look at them individually and add up all associated costs including for materials and parts, staff wages and production losses. Imagine having all the information down on paper and then losing a binder. Spreadsheets might be easier, but once it’s sent back and forth, which is the current version?

You can avoid all this with facilities management software. Data is only ever clicks away and so is generating reports that crunch all the numbers for you. By using historical data to measure your key performance indicators (KPIs), you can effortlessly see where money is being spent and find out which assets are needed to be repaired most often, costing the department money.

What to do next

If you still don’t have facility management software, now is the time to bring it into your business. This is a real game changer for many manufacturing businesses and the benefits, such as saving time, money and confusion, are the reasons why they’re assisting growth for businesses across multiple industries. To get your free trial and demo with OpsBase, click here.

Carmelo Ruggieri

Content Marketing Executive

Carmelo has years of experience in marketing, loves of all things tech and is a regular contributor to the OpsBase blog. He enjoys writing almost as much as he enjoys eating crunchy peanut butter and is likely to be found doing one or the other at any given point in time.

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